Importance of OCR in PDF Converter

Before understanding the importance of OCR in PDF converter, one should know what this OCR technology actually is. The full form of OCR is Optical Character Recognition, which deals with conversion of images of text into characters. The OCR technology extracts text from the scanned images of printed, hand-written or written text. In short, it digitalizes scanned files and books and makes scanned content editable.

How OCR is important in the PDF converter?

OCR facilitates the users to convert files such as survey reports, contracts, receipts and invoices into electronic files. For teachers, OCR can be very useful as they can quote data from some study material and journals also. You can even change some old hardcover and paper books into e-books. Thus, OCR is a technology that is used in PDF converter to convert scanned PDF files to editable Excel or Word. Since electronic document has become popularly used format now-a-days, more and more converter software tools with in-built OCR technology are being developed.

PDF converter tools with OCR technology are available in two different versions – online or desktop.

1. Online tools/Online services are free most of the times. One does not need to download those tools but upload the scanned file to the website. It will return the converted file on your email address. Online tools should not be used by business users, since the files contain confidential data that might become vulnerable to threat of theft, manipulation and unauthorised use.

2. Desktop tools are more increasingly used by businesses, because one can convert his/her important documents or files privately. Receipts, invoices and contracts are such confidential documents that a businessman would not like to share with anyone. Thus, desktop tools are an ideal choice for businesses to convert and edit PDF files.

In a nutshell, OCR technology has made it possible to convert any and every scanned document into new format. Specifically in case of PDF converters, it can convert scanned PDF to other formats. If you are a new user, do not worry. You just need to have some primary knowledge about the computer to use these kinds of software. The designers have kept these tools simple, so that anyone and everyone can use them. It is an outstanding tool for writers because they are able to extract data even from paper books.