While deciding a file format for an imaging system, there are numerous factors to be taken into consideration. And we believe that a Portable Document Format (PDF) is one file format that is used the most. There are various reasons for the same. Firstly, it can be easily shared and printed unlike other file formats like word or PPT. It is a securer way of sharing files, especially confidential documents. Besides sharing and printing, it can be easily retrieved and viewed using an Acrobat Reader. Therefore, it does not require a specialized software to view or share information using PDF. It supports all the systems so it can be easily installed on any network PC. This way you can easily use PDF to share any documents without any added expenditure. Another advantage is that with the help of PDF converter software, you can easily convert any printable file format into PDF. It changes the file using a virtual printer.
PDF is easy to share as it is much compact than any other format like PPT. It is smaller in size and it makes sharing of documents easy. Another advantage is that it has a password-protect feature which makes it best for sharing legal and confidential documents. Only the person who knows the password will be able to open or edit the PDF file, which is not the case with many other file formats. This enables you to email documents without anyone else actually viewing or misusing them. With the help of a PDF converter software, the data in non-editable format can also be edited. You can do batch conversions and partial conversions with the assistance of such software. And the best part is that this file format is accurate unlike other formats. The conversion that you get will be a replica of your original document. While with other file formats, converting them as it is, might be a problem. With the use of the virtual printer, you just need to open the file that needs to be changed and click on the 'Print' button. Then you have to select the destination folder and click on 'Convert' button. Your converted file will look exactly the same as the original document. The best part is that it keeps the formatting, text, style and fonts intact. And you don't have to manually do the settings later, unlike other formats.
Therefore, PDF is widely used and acclaimed as one file format that is essential to solve many purposes. It is thus, better than any other file format available.
